We, CAMPUS 02 University of Applied Sciences (abbr. CAMPUS 02), Körblergasse 126, 8010 Graz, Austria, process the following data categories by automated means in the course of application management:

• Applicant master data (name, title, gender, citizenship, social security number/alternative code, date of birth, matriculation number, e-mail address)
• address data;
• contact details;
• admission criteria for Bachelor’s or previous programme;
• admission criteria for Master’s;
• further training certificates;
• professional experience;
• application documents;
• application data;
• results of application test;
• results from analysing your application documents and education/training history;
• results from the personal interview with the Admission Committee; and
• data for statistical processing (PR).

In general, we collect the above-listed data directly from you. If you do not have an Austrian social security number and have not yet been given an alternative code, we will request one for you from Statistics Austria. Besides your application data, we accumulate system-generated data about you (e.g. application ID). To place your application in rank order, a testing system and our admission committee analyse and evaluate the information provided by you during the application process.

In addition, CAMPUS 02 offers those applicants who do not have a general university entrance qualification, but do have relevant professional qualifications, the opportunity to take additional exams by CAMPUS 02 and coaching units. If it is not possible to do these onsite at our premises, they can be taken online. The following data categories are also processed within the scope of these additional examinations: Applications and results of the additional examinations as well as proof of subject-relevance.

Due to the pre-contractual legal relationship established according to Art. 6 para. 1 cl. b of the EU General Data Protection Regulation (GDPR) and Art. 11 of the University of Applied Sciences Studies Act (Fachhochschulgesetz, FHG) in connection with our General Admissions Regulation, we process your data for the purpose of managing your application.

In order to ensure that the admission procedure is handled properly, the admission test can be handled or streamed online via Microsoft Teams. Among other things, your name, picture, voice and meeting chat will be processed. Before the start of the admission test, all applicants will be informed about the basic procedure in an online meeting. It is possible to see the names and, if applicable, the picture of other applicants. The identity check and the actual admission test then take place separately for each applicant in a separate breakout room. The oral interviews can also be conducted as video conferences (either via MS Teams or Zoom). Before the start of the interview, you will receive an invitation link by email. In the virtual room it is possible to see the names, the email address, if applicable the picture of other applicants and possible chat histories.

The data processing is based on our legitimate interest in accordance with Art. 6 para. 1 lit f GDPR in the processing of a proper admission procedure and the selection of suitable applicants.

You have no legal obligation to provide us with your data. However, you can only apply via our online application system. If you do not provide the information we request through the system, applying at CAMPUS 02 and consequently, entering into a study contract with us is unfortunately not possible.

If you have given us permission to inform you about our degree programmes and other events by e-mail or newsletter, your contact data will be processed for this purpose in accordance with Art 6 Paragraph 1 letter a GDPR. You may revoke this consent at any time.

If you decline an offer for a study place or you are denied a study place, the data you provided or which were generated during the admission procedure will be deleted after three years, starting from the beginning of the academic year you have applied for.

If your application is successful leading to the conclusion of a study contract and to your admission to CAMPUS 02, your data will be added to your student record.

The retention period may be extended in all cases where judicial or administrative proceedings are pending in which CAMPUS 02 has party status and in which this data is at issue.

It is possible to request that data be anonymised instead of deleted. In this case, any references to persons are irreversibly removed. Consequently, erasure obligations from data protection laws do no longer apply.

According to the FHG, we are obliged to conduct an admissions procedure to place applications in rank order based on performance-related criteria in the event that the number of prospective applicants for a degree programme or organisational form exceeds the number of available admission places. The admissions procedure to be applied is stipulated in the General Admission Regulations of CAMPUS 02 and the respective Study Regulation (https://en.campus02.at/statutes). Besides prescribing an entrance exam, the Admission Regulations stipulate further procedural steps for all applicants. In the event that the number of applicants exceeds 2.5 times the number of available admission places for a given degree programme or organisational form, a negative admission decision can already be taken before further procedural steps are carried out if less than 50% of the maximum achievable score are attained.

In the course of the application process, all applicants have to take an electronic application test. The following areas are tested based on state-of-the-art, psychological testing procedures:

For Bachelor degree programmes

• Intelligence structure
• Personality structure
• Performance motivation

For Master degree programmes

• Personality structure in professional situations and field-specific competences

In the event of total or partial impossibility of conducting admission tests for all candidates of the same year cohort, this step of the procedure shall be either omitted entirely or to the extent that the impossibility is concerned. The test areas that can still be carried out will be carried out online. The oral admission interviews will be conducted as video conferences.

In the event that the number of applicants exceeds 2.5 times the number of available admission places for a given degree programme or organisational form, a negative admission decision can already be taken before further procedural steps are carried out if in the intelligence structure test less than 50% of the maximum achievable score are attained. This process is entirely accompanied by the team of the degree program. If you have any objections regarding a negative admission decision, please contact us explaining your point of view.

Your personal data is treated as confidential and is generally processed only by CAMPUS 02 staff members internally.

However, data processors who have been commissioned by us can also process data for the purposes mentioned if they can ensure adequate data security. For example, the above-mentioned data categories can be viewed and processed by psychologists in admission committees and, in cases where support is required, by external IT service providers such as Schuhfried GmbH within the framework of the use of their software “Wiener Testsystem” for handling our admissions test.

For streaming the admission test the cloud service Microsoft Teams from Microsoft “Office 365” is used. We use Microsoft Teams and the tool “Zoom” from Zoom Video Communications, Inc. to conduct oral admission interviews, additional exams and coaching units.

Hosting is mainly provided within the European Union in accordance with European data protection laws. Some services and technical support can also be provided from outside of the EU. Some data might therefore also be saved in the US. Data transfers to providers in the US are permitted under Art 49 (1) lit d GDPR for reasons of substantial public interest. In order to safeguard the public interest of scientifically based education, it is necessary for CAMPUS 02 to use Microsoft’s Cloud Service for its study and teaching activities. Further information on data processing can be found in Microsoft’s privacy policy (https://privacy.microsoft.com/en-gb/privacystatement).

For further information on data processing when using the Zoom tool, please refer to our Privacy Statement for Zoom.

According to the Documentation in Education Act (Bildungsdokumentationsgesetz) and Art. 2 of the Documentation in Education Regulation for Universities of Applied Sciences (Bildungsdokumentationsverordnung-Fachhochschulen, BIDoKVFH), we have a legal obligation to transfer applicant data to the Federal Ministry of Science, Research and Economy via the Agency for Quality Assurance and Accreditation Austria (AQ Austria).

Apart from the data recipients mentioned, CAMPUS 02 does generally not disclose information to third parties. Third parties are asked to directly contact the prospective student/applicant.